Privacy Policy

Effective Date: August 6, 2026

Welcome to Smart Attendance Assistant: Powered by AI. Designed for Teachers (“Smart Attendance Assistant”, “we”, “our”, or “us”). We are committed to protecting the privacy and security of our users. This Privacy Policy explains how we collect, use, store, disclose, and protect your information when you use our mobile application, website, and related services.

By using Smart Attendance Assistant, you agree to the practices described in this Privacy Policy.

1. Information We Collect

We collect only the information necessary to provide attendance management services efficiently.

A. Teacher Information

When registering, we may collect:

  • Full Name
  • Designation
  • Department
  • Institution Name
  • Email Address
  • Mobile Number
  • Profile Photograph (optional)
  • Login Credentials

B. Student Information

Teachers may add student information including:

  • Student Name
  • Roll Number
  • Registration Number
  • Semester
  • Course
  • Department
  • Attendance Records
  • Student Photograph (optional)

Teachers are responsible for ensuring they have appropriate authorization to collect and manage student information in accordance with their institution’s policies.

2. Attendance Data

The application stores attendance records such as:

  • Date
  • Time
  • Course
  • Semester
  • Attendance Status
  • Teacher Information
  • Attendance Reports

This information is used exclusively for attendance management and academic reporting.

3. Device Information

To improve application performance, we may collect limited technical information such as:

  • Device Model
  • Android Version
  • App Version
  • Crash Reports
  • Performance Logs

No unnecessary personal information is collected.

4. Camera Permission

The application may request access to your device camera for features such as:

  • Uploading profile photographs
  • Scanning QR codes (future feature)
  • Capturing attendance-related images (future feature)

Camera access is used only with your permission.

5. Storage Permission

Storage access may be required to:

  • Export attendance reports
  • Save PDF reports
  • Save Excel reports
  • Upload profile photographs
  • Backup application data

The application accesses only files necessary for these functions.

6. Internet Access

Internet connectivity is used to:

  • Synchronize attendance records
  • Backup data securely
  • Download updates
  • Authenticate users
  • Send notifications

Many core features continue to work in offline mode and synchronize automatically once an internet connection becomes available.

7. How We Use Your Information

Your information is used to:

  • Create teacher accounts
  • Manage academic sessions
  • Create semesters and courses
  • Register students
  • Record attendance
  • Generate reports
  • Improve application performance
  • Provide customer support
  • Enhance application security

We do not sell your personal information to third parties.

8. Data Security

We implement industry-standard security measures including:

  • Secure Authentication
  • Encrypted Data Transmission (HTTPS)
  • Firebase Security Rules
  • Secure Cloud Storage
  • Role-Based Access Control
  • Password Protection

Although we strive to protect your information, no internet-based service can guarantee absolute security.

9. Cloud Backup

If cloud synchronization is enabled, attendance records and user information may be securely stored using cloud infrastructure such as Firebase.

Teachers retain ownership of their academic data.

10. AI Features

Smart Attendance Assistant uses Artificial Intelligence (AI) to improve user experience through features such as:

  • Smart attendance insights
  • Attendance trend analysis
  • Automated summaries
  • Intelligent recommendations
  • Future predictive analytics

AI features are intended solely to assist teachers and do not make academic decisions on behalf of institutions.

11. Advertisements

The free version of Smart Attendance Assistant may display advertisements from trusted advertising providers.

Advertisements do not access or modify attendance records.

The Premium Version is completely advertisement-free.

12. Premium Subscription (In Future)

Premium users receive additional features including:

  • Advertisement-Free Experience
  • Advanced Reports
  • Unlimited Cloud Backup
  • Enhanced Analytics
  • Priority Support
  • Future Premium AI Features

Subscription payments are processed securely through authorized payment platforms.

13. Third-Party Services

The application may integrate with trusted third-party services including:

  • Firebase Authentication
  • Firebase Firestore
  • Firebase Cloud Messaging
  • Google Drive (optional backup)
  • Google Play Services
  • YouTube (video tutorials)

These services maintain their own privacy policies.

14. Data Sharing

We do not sell, rent, or trade your personal information.

We may disclose information only:

  • When required by law
  • To comply with legal obligations
  • To protect our legal rights
  • With your explicit consent

15. Data Retention & Deletion Policy

We retain your personal information, attendance logs, and any biometric or location data only for as long as necessary to provide the services of the Smart Attendance Assistant app, comply with legal obligations, or fulfill the educational/institutional purposes for which the data was collected.

1. Account Deletion

You have the right to delete your account at any time. When you request the deletion of your account:

  • Your profile details, login credentials, and app configurations will be permanently removed from our active databases.
  • Any connected database links or third-party metadata pairings (e.g., Google Sheets or custom server tokens) will be instantly invalidated and cleared.

2. Attendance Data & Institutional Records

Because the app is used to track attendance, the specific data retention depends on your user type:

  • Deleting your account will clear the institutional structure you created unless specific data must be archived under institutional policy or legal requirements.
  • Your historical attendance logs, check-in records, and geo-location/facial verification metadata may be managed by your organization’s primary administrator. Deleting the app from your personal device does not automatically purge records maintained by your employer under their corporate retention policies.

3. How to Request Data Deletion

You can exercise your right to delete your data using either of the following option:

  • Email Request: You can submit a formal data deletion request by emailing our support team at support@smartattendanceassistant.online. You can also send mail to profmukutsarmah@gmail.com. Please include your full name and registered username/email address.

4. Processing Timeframe

Upon receiving a verified request via email, we will process and complete the deletion of your personal data within 30 days. We will send a confirmation notification once the process is complete.

5. Exceptions

We may retain certain localized logs or anonymized data if required to comply with statutory legal requirements, resolve active disputes, or enforce our legal agreements.

16. Children’s Privacy

Smart Attendance Assistant is designed for teachers and educational institutions.

The application is not intended for use by children under the age of 13 without institutional supervision.

17. User Rights

You have the right to:

  • Access your information
  • Update your profile
  • Export attendance records
  • Correct inaccurate information
  • Delete your account
  • Request deletion of your stored data (subject to institutional policies)

18. Cookies

Our website may use cookies to:

  • Improve browsing experience
  • Remember preferences
  • Analyze website traffic
  • Enhance website performance

You may disable cookies through your browser settings, although some features may not function properly.

19. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect improvements, legal requirements, or new features. Updated versions will be published on our website with a revised effective date.

20. Contact Us

If you have any questions regarding this Privacy Policy, please contact us:

Smart Attendance Assistant
Website: https://smartattendanceassistant.online
Email: support@smartattendanceassistant.online (replace with your official support email if different)

Consent

By downloading, installing, accessing, or using Smart Attendance Assistant, you acknowledge that you have read, understood, and agree to this Privacy Policy.

© 2026 Smart Attendance Assistant. All Rights Reserved.